What to keep in mind
Establish custody, access, backups, retention periods and procedures for changes of corporate officers.
Lost or altered records can complicate litigation, audits and continuity of management.
Distinctions often confused
Archiving documents is different from ensuring that corporate books are legally complete.
Frequently asked questions
Should board materials be retained alongside minutes?
Where appropriate, yes, according to confidentiality and legal retention requirements.
Can digital copies replace all original books?
Only where applicable legal systems recognize the relevant format.
Informational content. It is not a substitute for professional advice.